Letter for employee references
You may be asked to write a letter for employee references for
someone who works for you in a company, or for someone who has carried
out some work for you as part of an external company or organisation.
Based on your knowledge of their work and abilities, you can write
them a letter of reference for a job.
Note that with current legislation you should assume that they
will see this letter at some point, even if you send it directly
to their prospective employers, so you should not write anything
about them you are not happy for the world to see. A letter for
employee references is a powerful tool, and should not be written
and given lightly. Your recommendation and reputation is on the
We have written an example letter of recommendation for job which
illustrates a number of important features in the format for a reference
letter. Our format for a reference letter can be used and altered
as required. The reference letter examplesc illustrate several aspects
Format for a reference letter
Who are you recommending? If you are to write a reference letter for
a job for someone, it is important that you identify clearly who that
person is. You might want to include their current occupation, position
or letters of qualification in their title.
What is your relationship to them? Are you their boss or line manager?
Have they carried out work for you? You should know the person well, and
have seen them perform under a range of conditions.
What aspect of their character or ability do you wish to recommend? A
letter for employee references usually describes someone's character and
ability. You could be saying they are
- reliable - what they say they will do they do
- considerate - not self-obsessed but thoughtful of others
- honest, and of good judgement (as far as you know)
- can work independently
- can be a team player
- tidy and clean worker - cleared up at the end of the day
- they were good at their job and provided good service or good workmanship
- they completed their work on time and in a good manner
Example letter of recommendation for job
When writing a letter for employee references, the first consideration
is who to address it to. This will usually be stated in the letter requesting
you reference. You can use 'Dear Sir', 'Dear Madam', 'To whom it may concern.
Your letter should state how you know the person, outline their qualities.
The information to be supplied may be set out precisely by the person
requesting the reference.
You may find it useful to offer to answer further questions if requested
Close the letter formally using 'Yours faithfully'.
Format for a reference letter
23 High Street
Ph. 01234 123456
June 3rd 2008
I am pleased to write this letter of recommendation for Andrew
Other. I have known Andrew as an employee for five years, and have
found him to be a reliable and conscientious person. He has worked
for me on a number of projects, and has always been reliable and
I have also found Andrew to be an intelligent individual, who is
willing to take the lead in situations when required. His good judgement
has been important on several occasions, and his initiative has
been of great value in completing work successfully and on time.
Andrew is also able to work well as a team player, and has excellent
In short, I would recommend Andrew as a trustworthy person who
can be relied upon when life gets difficult, and he will prove to
be a valued employee.
Please feel free to contact me regarding this recommendation if
John T Smith
Our reference letter examplesc can be edited as required, but should
provide a good format for a reference letter. Any letter for employee
references you need can be based around a core letter, and altered to
personalise it as appropriate.